Tax

EXIM Code Registration & Renewal in Nepal: Complete Guide for Businesses

March 21, 2026 admin No comments yet

If you’re planning to start an import-export business in Nepal, obtaining an EXIM Code is not optional—it’s essential. This guide explains everything you need to know about EXIM Code registration, renewal, requirements, costs, and legal framework in Nepal.

What is an EXIM Code?

The EXIM Code (Export Import Code) is a unique 13-digit identification number issued by Nepal’s Department of Customs. It is mandatory for any business involved in international trade.

This code is structured using:

A 9-digit PAN number
A 2-digit ownership identifier
A 2-digit system-generated number
“NP” suffix indicating Nepal

Without this code, businesses cannot legally import or export goods or services.

Why is EXIM Code Important?

An EXIM Code is crucial for:

Legal authorization to conduct international trade
Customs clearance of goods
Processing foreign exchange transactions
Monitoring and compliance with trade regulations
Preventing illegal cross-border activities

Requirements for EXIM Code Registration in Nepal

To apply for an EXIM Code, businesses must meet the following criteria:

Company/firm registration with relevant authorities
PAN/VAT registration
Tax clearance certificate
Bank account in Nepal
Bank guarantee of NPR 3,00,000 (for importers)
Minimum paid-up capital of NPR 10 lakhs (for import businesses)

👉Note: No minimum capital is required for export-only businesses.

Documents Required

Prepare the following documents:

Application form
Company registration certificate
PAN/VAT certificate
Citizenship copies of owner(s)/directors
Passport-sized photographs
Tax clearance certificate
Bank guarantee document
Bank recommendation letter
Location map of business
Share certificates (if applicable)

Step-by-Step EXIM Code Registration Process

1. Company Registration

2. Document Preparation

Collect and prepare all required documents.

3. Online Application

Submit your application via the Department of Customs portal.

4. Physical Submission

Submit printed forms and supporting documents to the customs office.

5. Verification & Approval

After verification, your EXIM Code is issued within 7–10 working days.

Cost of EXIM Code Registration

The government fee is minimal. However, costs include:

Bank guarantee (NPR 3 lakhs for importers)
Documentation and notarization
Professional service fees

EXIM Code Renewal in Nepal

EXIM Codes must be renewed annually.

Key Points:

Renewal fee: NPR 1,000 per year
Can renew up to 5 years in advance
Late renewal incurs penalties
Non-renewal for 5 years leads to automatic cancellation

Renewal Process:

Login to the customs portal
Fill renewal form
Upload documents
Pay fee
Submit physical copies

Processing time: 3–5 working days

Laws Governing EXIM Code in Nepal

The EXIM Code system is regulated under:

Customs Act, 2064 (2007)
Customs Rules, 2065 (2008)

Key authorities involved:

Department of Customs
Department of Commerce
Department of Industry
Inland Revenue Department

Common FAQs

Can individuals apply?

Yes, sole proprietors can apply with proper documentation.

Is EXIM Code mandatory?

Yes, for most commercial import/export activities.

Can one company have multiple codes?

No, only one EXIM Code is issued per company.

What happens if not renewed?

Penalties apply, and after 5 years, the code is cancelled.

Get Professional Help

Navigating the EXIM registration process can be time-consuming and complex, especially for new businesses.

If you want a smooth, hassle-free experience, consider expert assistance from Shark Vision Consulting. Their team provides end-to-end support—from documentation to approval.

Learn more about their services here:
https://sharkvis.com/exim-code-registration-services/

For professional assistance with EXIM Code registration and renewal in Nepal, visit Shark Vision Consulting EXIM Code Services .

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Starting and running a business in Nepal is exciting — but managing taxes can often feel complicated. Whether you’re a small business owner or an emerging startup, understanding the basic tax laws in Nepal can save you both time and money. While complex tax issues should always be handled by professional accountants or tax consultants, having a clear idea of key tax obligations helps you make better business decisions and stay compliant with the Inland Revenue Department (IRD). Here are the five most important tax facts every entrepreneur in Nepal should know in 2025 1. Advance Tax in Nepal If your estimated annual tax liability (after adjusting for withholding tax) is Rs. 5,000 or more, you’re required to pay advance tax. Installment Schedule (as per IRD Nepal): The total estimated tax should be at least 90% of the actual tax payable for the year.Missing the deadline can result in 15% per annum interest under Section 118 of the Income Tax Act, 2058. 2. Withholding Tax (TDS) in Nepal Withholding Tax (TDS) means tax deducted at the source — the payer deducts tax from payments and remits it to the IRD. Under Sections 87–89 of the Income Tax Act, 2058, resident payers must withhold tax on certain payments made within Nepal. Type of Payment Tax Rate Salary As per slab rate Services (VAT invoice) 1.5% Services (without VAT invoice) 15% Interest (Bank to Individual) 5% Rent 10% Contract Payments (> Rs. 50,000 within 10 days) 1.5% Dividend 5% Insurance Investment Gain 5% Unapproved Retirement Fund Gain 5% Proper TDS deduction ensures compliance and prevents penalties during audits. 3. Filing Income Tax Return in Nepal As per Section 99 of the Income Tax Act, businesses must file their income tax return within 3 months from the end of the income year. 🔹 Extension: You can request up to 3 more months by submitting a written application to the IRD before the deadline. 🔹 Penalty for Late Filing (Section 117): Filing returns on time improves your business credibility and is essential for future loan approvals or government registrations. 4. Income Tax Rates in Nepal (2025) Tax rates are specified under Schedule 1 of the Income Tax Act, 2058. For Individuals (Natural Persons): Progressive rates apply based on income brackets.(Example: lower rates for lower income, higher rates for higher income.) For Businesses (Entities): A flat 25% tax rate generally applies unless your business qualifies for special rates (e.g., banking, insurance, or export-oriented businesses). 5. Value Added Tax (VAT) in Nepal VAT is charged at 13% on the sale of taxable goods and services.Registered businesses can claim input tax credit — meaning VAT paid on purchases can be adjusted against VAT collected on sales. VAT Return & Payment Deadline:Submit VAT returns and pay VAT within 25 days after the end of each month or trimester, depending on your filing type. Failure to file or pay VAT on time can result in fines and interest charges from the IRD. Final Thoughts Understanding Nepal’s tax system helps entrepreneurs make better financial decisions and stay compliant. Paying advance tax on time, deducting TDS correctly, and filing returns regularly ensures your business runs smoothly without legal hassles. At Shark Vision Consulting, we help entrepreneurs and businesses in Nepal with: 📞 Contact Shark Vision Consulting today for reliable tax advice and compliance solutions tailored to your business.